Create alerts on views in SharePoint document library

This is one of the most frequently raised question or complaint by end users. Why can’t I create alerts on views in my SharePoint library?

When you try to setup alerts on items in a library, sometimes you have the option to set ‘Someone changes an item that appears in the following view: Drop down of views’ – Magical!

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Option to set alerts on views.

If it is not your lucky day, you don’t even see that option. Sigh!

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Alert settings

But in SharePoint and in general technology, there should a reason for everything. If This, Then That kind of reason!

Here is the reason for this magic:
  • This option shows up IF AND ONLY IF you have custom views which filters items based on Choice column.
  • Choice column should be a custom column not system generated like approval status.

Once you have a custom view which filters items based on a custom choice column, you get the ability to set alerts when someone changes an item that appears in that view.

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