This is one of the most frequently raised question or complaint by end users. Why can’t I create alerts on views in my SharePoint library?
When you try to setup alerts on items in a library, sometimes you have the option to set ‘Someone changes an item that appears in the following view: Drop down of views’ – Magical!
If it is not your lucky day, you don’t even see that option. Sigh!
But in SharePoint and in general technology, there should a reason for everything. If This, Then That kind of reason!
Here is the reason for this magic:
- This option shows up IF AND ONLY IF you have custom views which filters items based on Choice column.
- Choice column should be a custom column not system generated like approval status.
Once you have a custom view which filters items based on a custom choice column, you get the ability to set alerts when someone changes an item that appears in that view.